Click here for the Proposed 2010 Bylaws

 

CASCADE COBRAS

2009 BYLAWS

I.                        ARTICLE 1 = NAME AND PURPOSE

 

I.1        Section 1 = Name:

 

The legal name of the Club is the Cascade Cobras, hereafter referred to as the "Club".

 

I.2.       Section 2 = Purpose:   

 

The general purpose of the Club shall be to encourage replica ownership, operation and enjoyment of replica Cobra automobiles (and their derivatives); provide service to others, and to encourage careful and skillful driving on public roads.

 

 I.3.      Section 3 = Government: 

 

The government of this Club is vested in its members who exercise the right of control in all its affairs, subject to the laws of the State of Oregon regarding not-for-profit corporations.  These Bylaws shall guide government and shall take effect when accepted by a majority of active members at a regular meeting with at least a quorum of members present.

 

 

I.4.       Section 4 = Goals:

 

1.         Help each other finish their cars.

 

2.         Coordinate several organized runs a year.

 

3.         Be a resource for other members and enthusiasts.

 

4.         Have some fun together as new friends.

 

5.         Do something for society to make it a better place; donate to Doernbeckers.

6.         Catalog our cars, maybe a web site or other (see http://www.pacnw.ffrog.com/).

            7.         Involve our families and friends.

            8.         Be responsible citizens; obey the laws.

            9          Show good will to other car owners.

II.                   ARTICLE II = MEMBERSHIP AND DUES

 

II.1. Section 1 = Membership Qualifications

Any individual interested in the sport of motoring that has an interest in original and Cobra replicas and the Cascade Cobra Club is eligible to become a member of this organization.

 

II.2. Section 2 = Application Procedure

 

All applicants for active membership in the Club shall fill out the Club's membership form and submit it to the Club treasurer, along with dues. Upon completing the above provisions, said applicant shall be given active membership status.

 

II.3. Section 3 = Active Members

 

Refers to any person accepted as provided in Section 2 of this article.  Said member shall have the right to vote, hold office, receive the newsletter, be issued a photo nametag, be issued a windshield sticker, be issued Club business cards, use Club-owned materials, be issued a membership card, participate in Club-sanctioned events and post items on the Club's website.

 

II.4. Section 4 = Dues 

 

Membership annual dues shall be established each calendar year by the Board of Directors, with approval by the membership at a regular meeting.  Dues shall be payable by January 1st of each year.  Membership shall automatically lapse for non- payment at the end of February.  Dues are non-refundable, and payment entitles each member to vote. 

 

II.5. Section 5 = Expulsion and Resignation 

 

Any member may be expelled for infraction of Club rules or for such cause contrary to the best interests of the Club, by majority vote of the Club officers.  However, before such action is taken, the member shall have an opportunity to submit in writing or in person their position on any charge against them.  The member shall receive written notice of the charge and shall have the right to appeal to the membership.  Any member may resign by directing a letter of resignation to the secretary.  Their resignation shall be effective upon receipt of such letter, provided all indebtedness to the Club is paid.

 

III.                  ARTICLE III = OFFICERS AND DUTIES

III.1. Section 1 Officers:   

The officers of the Club shall be a President, Vice President, Secretary, Treasurer, an Events Coordinator, and a Newsletter Editor-Publisher.  Any additional officers shall be considered and proposed by the Board of Directors as needed.  Term of office for officers of the Club shall be two (2) years, from January through December of the following year or the remainder of an officer's term if a person is elected or appointed an officer during the interim. 

III.2. Section 2 Board of Directors:      

The Board of Directors will consist of the six (6) elected officers.

 III.3.Section 3 = Officer Nomination & Election:

  

 The nomination of officers shall come from the floor of a regular meeting, typically in the Fall.  All existing officers shall be automatically nominated for re-election unless he or she expresses interest in stepping down.  Ballots will be mailed to all active members by December 1st and the results announced in January.  In the event of a tie, a runoff election will be held by secret ballot of those members present at the next membership meeting.  A quorum must be present to have an election of officers.  

 

III.4.Section 4 = Officer Resignation:

Should any of the Club officers resign or become unable to hold office before the end of their elected term, the highest-ranking officer shall call a meeting of the other officers and vote to fill the vacancy. 

III.5.Section 5 = Officer Removal:       

Any officer may be removed from their office any time by a two-thirds majority vote of the active members present at any meeting of the membership called for that purpose.

III.6.Section 6 = Officer Duties:

III.6.1. The President shall preside at all meetings of the membership and of the Board.  In the name of the Club and with the Secretary, the President shall be ex-officio member of all committees of the Club, and may appoint members to committee service when deemed necessary.   The President shall appoint a membership committee of three (3) active members who shall be responsible for Club elections, maintaining a current roster and perform other functions to help maintain an informed, orderly membership.   With approval of the Board of Directors, the President may authorize a vote by mail election of officers.  Such ballots will be distributed by means of the newsletter or special mailing.  Deadline for receipt of the ballots is "will be noted on the ballot".  The Board will direct the membership committee to count and tabulate the votes cast. 

III.6.2. The Vice-President shall assume the duties of President in case of the absence, incapacity or inability of the President to perform the duties of his/her office. The Vice-President shall also assume any duties as necessary to aid the President in running the Club more efficiently. In conference with the President, the Vice-President shall assume any other duties most complementary to his/her talents, such as show chairperson, public relations, events coordinator, audit team chairperson, etc.

III.6.3. The Secretary shall be responsible for keeping the minutes of all meetings; shall have custody of all Club records other than financial records; shall with the President sign all written contracts and obligations of the Club; and shall maintain the official correspondence of the Club.  The Secretary shall keep a log of all items purchased for common use by the Club.  The log will record the date of purchase, cost, storage location and custodian.  The custodian is responsible for tracking location of these items.  This will include items such as walkie-talkies, banners, ropes and any item purchased by the Club with the intent of being a shared Club resource.

 

 III.6.4.            The Treasurer shall be responsible for the collection and disbursement of all Club funds in accordance with the instruction of the Board; and shall be responsible for the financial records of the Club.  The Treasurer shall prepare an annual budget and propose annual dues with members of the Budget Committee.  The membership shall approve the budget and dues during the first meeting of each year.  Expenditures based on an approved budget shall be authorized by the membership, regardless of amount.  Any expenditure not on the approved budget over fifty ($50.00) dollars will be subject to a vote by the general membership at a regular meeting.  Most costs incurred such as entry fees, event/show admission, displays costs will be paid for by those participating in the event, unless funds are pre-approved by the Club.  In the event of an "emergency" purchase, reimbursement may be requested at the next Club meeting.  The Club is not obligated to reimburse the member and the decision will be determined by a majority vote.  At the November meeting, the Treasurer shall deliver the financial records for the annual audit.  The President shall appoint a team comprised of Club members who will audit the financial records and report their findings at the December Club meeting.

 III.6.5 The Events Coordinator shall be responsible for maintaining the Club's activities on the website calendar, including Club meeting dates, any Club-sponsored activities (runs, picnics, Christmas party, etc.) as well as item of interest to Club membership.

III.6.6.            The Newsletter Editor/Publisher shall be responsible for the collection of written information, artwork, photos, etc., of interest to the membership.  Content of the newsletter will be edited by this person under the direction of the Board of Directors.  Publications and circulation are also his/her duty, which is normally carried out quarterly, at least seven (7) days before the regular meeting date.  Club funds will be used for production of the Newsletter and distribution through the U. S. mail.

 

 IV.               ARTICLE IV = MEETINGS

 IV.1.1. Section 1 = Meetings:

The regular meeting of the Club membership shall be held monthly unless otherwise determined by the Board.  The Events Committee meetings will be held as necessary.  Special meetings may be scheduled and held at the discretion of the President.

IV.1.2. Section 2 = Meetings Notices:

Special meeting notices shall be U.S. mailed, e-mailed or telephoned to all members not less than three (3) days prior to the meeting date.  If telephoning is used, at least three (3) attempts will be made to reach each member by phone, in the event of no answer on the first try.  Notice of any such meeting shall contain the time, place, date and agenda.

 IV.1.3.Section 3 = Quorum:   

Nine (9) voting members shall constitute a quorum at a regular meeting.

 

 IV.1.4. Section 4 = Board Meetings   

The Board of Directors shall meet one time a year to consider matters as presented by the officers.  An agenda will be sent out at least a week in advance.  The meeting date and place shall be by common consent.

 V.                 ARTICLE V = FISCAL YEAR

The fiscal year shall be from January 1st through December 31st of each year.

 

VI.               ARTICLE VI = AMENDMENTS

A two-thirds vote of the active members present at any regular meeting of the Club is required to change the Bylaws.  Written notice is required before a meeting to change the Bylaws.

 

VII.    ARTICLE VII = PARLIAMENTARY AUTHORITY

Robert's Rules of Order and Robert's Parliamentary Law shall apply on all questions, procedures and parliamentary law not specified in these Bylaws (See www.robertsrules.com ).

 

VIII.            ARTICLE VIII = DISSOLUTION OF ORGANIZATION   

Upon dissolution of the organization, all funds and any assets remaining will be donated to a charitable organization decided upon by a majority vote of active membership, at a regular meeting.

GUIDELINES

            1.      Club Newsletter   

Name - Cobra Bites

Frequency - Quarterly

            2.      Event Planning Meetings

Announced via www.FFCobra.com, NW Forum or e-Mail

Frequency - Monthly, or as needed

 

            3.      Annual Events:

The Club shall establish activities and events that meet the needs of members.  These shall include car tours, car shows, technical conferences, build parties, races, dyno days, track days, Club Barbeque, etc.  Active members shall be invited via e-mail.

           4.  Relaxed Atmosphere -          The Club is primarily a social organization. Active members are encouraged to get involved and make suggestions that they believe will benefit Club members or the community.  All ideas for improvement are welcome.

Submitted for review to the membership and approved January 24, 2009.

            Tim Laughlin,   

Vice-President & Rules Committee Chair